Request for Proposal (RFP)

OK, perhaps not every time, but with an 80-95% win rate and close to a 100% ranking for the technical submission we create, we’re pretty good! And a bonus is you get to repurpose our proposals for other RFPs without needing to engage with us. Just keep caveat redemptor in mind – only repurpose what can be reused. If you fail to answer a new RFP’s asks the way they want, you’re just wasting time and money.

• RFP Writing: We develop detailed and compelling RFP responses that highlight your strengths and align with the client’s requirements. We make sure when the RFP is asking for “A, B, C,” the response aligns as “A, B, C” and not “X, Y, Z.” 
• RFI, SO, EOI, RFQ, RFB, RFT Responses: We handle all types of procurement documents, ensuring your submissions are thorough and persuasive. 
• Technical Submissions: Our focus on the technical aspects of proposals ensures that your solutions are presented clearly and effectively. 
• Commercial Submissions: While we primarily focus on technical submissions, we also collate commercial sections to provide a complete and cohesive proposal. While we can and have helped many clients when asked to assist in developing their bids/tenders, we leave pricing to our clients whenever possible and often ask them not to share their rates with us. 

• We keep our mouths shut – and have been doing so for over 25 years. Our commitment to privacy guarantees that no one will know we assisted in creating your proposal. 

• High Success Rate: With an 80-95% win rate, our proposals consistently score at the top of evaluation rankings.  
• Industry Expertise: Our experience spans dozens of industries, from multi-billion dollar consortiums and JVs to the sub-$100k small business owners. We can tailor proposals for clients of all sizes and market needs. 
• Comprehensive Services: We provide end-to-end proposal services, from RFP writing to creating RFP-required governing documentation like policies and plans. 
• Client-Centric Approach: We work closely with you to understand your unique needs and deliver customized solutions. 
• You’re the Boss, and You Stay the Boss: At the end of the day, we work for you and will do what you want. If you want the proposal written in a certain way, then we will do so. However, we will speak up if you want something that reduces your chances of winning. But, just an FYI, we kinda know what we’re doing regarding creating winning proposals. There’s no point in hiring us if you don’t want to win. 
• We Know How to Use AI Smartly: Anyone can ask an AI to write a proposal. But they fail to realize that everyone is now using AI to create their proposals for the same RFP! We know how to make your proposal stand out to the evaluators. IOW, we have transcended AI by producing work that AI’s programming cannot emulate. This is an instance where details matter. 

We pride ourselves on our obsessive commitment to quality, completeness, and deadlines. Our meticulous attention to detail ensures that every document we produce is accurate, error-free, comprehensive, and aligned with your specific requirements. We understand the critical importance of meeting deadlines, and our efficient project management practices guarantee timely delivery without compromising on quality. (No, seriously, we’re very OCD when it comes to deadlines – we have never missed one and become a pain in the butt when the deadline is approaching, and the deliverables are not done. We apologize in advance – if you hire us, you are not just a client – we want you to win.) 

1. No-Risk Estimate: Contact us with an NDA and the RFP package. We will conduct a Rough Order of Magnitude (ROM) estimate (± 50%) at no risk to you. 
2. Engagement Agreement: If you agree to use us, we will send an engagement agreement that details the scope of work, what is outside the scope, fee, payment schedule, and the other T&Cs.  
3. Engagement Fee: After you sign and return the agreement, we require payment of an engagement fee, which is a portion of the estimate, before we initiate any work. THIS IS NON-NEGOTIABLE. The fee is then credited to the project, consumed as the work progresses, and deducted from the hours expended. 
4. Deep Dive Analysis: After receiving the engagement fee, your project is added to our calendar, and our experts will thoroughly analyze the RFP package and all addenda to understand all requirements and expectations. 
5. Deliverable Checklist: As we examine the RFP package, we produce a detailed Deliverable Checklist that identifies all the necessary components to win the RFP.  
6. Proposal Template: We will use your template (if it exists) or create one to detail the findings of the deliverable checklist. This template becomes the master working file for the proposal. 
7. Kick-Off Meeting: We will meet with you and your team to review the deliverable checklist and proposal template to determine the most effective course of action and deliverable owners and the dates they are to provide their deliverables. 
8. Proposal Development: Our team works diligently to craft a winning proposal, ensuring all technical and commercial aspects are covered. 
9. Project Manage if Wanted: Many clients have benefitted from our project managing the proposal development. As outside consultants, we do not mind being blamed for hurt feelings by badgering different managers and staff to complete their deliverables according to the schedule. This maintains harmony and avoids intra-staff conflicts.  
10. Team and Color Review Meetings: If the schedule allows, we will facilitate the proposal’s different reviews and team meetings to ensure it is developing correctly. 
11. Complete the Final Proposal: We finish the proposal’s content edit, copy edit, proofread, and typeset and then collate the package per the RFP instructions. 
12. Turnover Care, Custody, and Control: We turn over the final proposal package to you with clear instructions on how to submit it. 
13. Submission: You submit and take all the credit. 

Ready to win your next contract? Contact Brainy Business Solutions today for a no-risk estimate. Send us an NDA and the RFP package, and let us help you secure your next big win.